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Access to health records

Access to health records 

Requesting records under the Data Protection Act 1998

Under the Data Protection Act 1998, you have a legal right to apply for access to health information held about you.

A health record contains information about your health recorded by a health care professional as part of your care. It can contain notes, letters, results, x-rays etc. You do not have to give a reason to gain access to records about your care.

Requesting records under the Data Protection Act 1998 on behalf of someone else

Under the Data Protection Act 1998, you can apply to access someone else's health records if you are authorised to do so. You must have consent from the patient, have legal authority i.e. Power of Attorney or legal basis for access. Proof of authorisation must be submitted with the request.

Requesting records under the Access to Health Records Act 1990 for a deceased person

Under the terms of the Access to Health Records Act 1990, you will only be able to access a deceased persons health records if you are the personal representative, the Executor or someone who has a claim arising from the death. Proof must be submitted with the request.

Applying for access:

To request your health records or on behalf of someone else, you are required to read the guidance booklet(living person) below and complete the application form for subject access request (living person):

  guidance booklet living person

  Application form living person

To request health records for a deceased person, you are required to read the guidance booklet (deceased person) and complete the application form for subject access request (deceased person) below:

  guidance booklet deceased person

  Application form deceased person

All completed application forms should be returned to the Access to Health Department via email or post. Copies of the guidance booklet and application forms can also be requested by contacting the Access to Health team.

 

'Care received was fantastic and I was very well looked after and very impressed.'

Patient, Day Surgery, Darlington Memorial Hospital