Data Subject Access requests (DSARs) - Staff Health and
Wellbeing (Occupational Health) Department
The majority of DSARs received into the Staff Health and
Wellbeing Department are from employees / ex-employees requesting
'proof of vaccination status'.
Staff usually request this information when they are starting a
new job either within or outside of the organisation.
When someone requests a copy of their occupational health
records, in order to process the request, we need the following
- First Name and Surname ( and previous name (s) if they were
employed when they used that name)
- Date of Birth
- Current Address (and previous address if moved house since
working for CDDFT)
- How they want to receive the information i.e. collect in
person, e-mail, post
The preferred option would be that the person could come to the
department and collect the information. If the information is
e-mailed to a non NHS net e-mail account then the document will be
password protected. If the information is posted then it will be
sent recorded delivery.
The request can be sent to the Staff Health and Wellbeing
Department in a variety of ways:
If the request is e-mailed the document MUST be signed i.e.
scanned in and then e-mailed
When information is requested we aim to process the information
within 21 days of receipt to the Staff Health and Wellbeing
Department - but if the request is from an ex-employee whose
medical records may have been archived this can take up to one
If there are any issues regarding supplying the information then
a member of the Staff Health and Wellbeing Department would contact
To appy for your immunisation record, please click on the link
on the left hand side under publications.
Service Manager Staff Health and