The majority of SARs received into the Staff Health and
Wellbeing Department are from employees / ex-employees requesting
'proof of vaccination status'.
Staff usually request this information when they are starting a
new job either within or outside of the organisation.
When someone requests a copy of their occupational health
records, in order to process the request, we need the following
The preferred option would be that the person could come to the
department and collect the information. If the information is
e-mailed to a non NHS net e-mail account then the document will be
password protected. If the information is posted then it will be
sent recorded delivery.
The request can be sent to the Staff Health and Wellbeing
Department in a variety of ways:
If the request is e-mailed the document MUST be signed i.e.
scanned in and then e-mailed
As from 1st September 2014 ALL
requests for information will be subject to a charge of £10
When information is requested we aim to process the information
within 14 days of receipt of £10 fee - paid in cash or cheque (made
payable to County Durham and Darlington NHS Foundation Trust) to
the Staff Health and Wellbeing Department - but if the request is
from an ex-employee whose medical records may have been archived
this can take up to 21 days. Please note that if paid by
cheque the request will not be processed until after the cheque has
If there are any issues regarding supplying the information then
a member of the Staff Health and Wellbeing Department would contact
To appy for your immunisation record, please click on the link
on the left hand side under publications.
Service Manager Staff Health and
'The treatment I have received from all the staff has been
excellent and could you extend my thanks to them all. A very
thankful and relieved patient'.
Patient, Dermatology Outpatients Department, University Hospital
of North Durham